Proposed Constitution 2025

The Constitution

Rules of The King's School Grantham Alumni Society, formerly The King’s School, Grantham Old Boys’ Society [Founded 1901] Reconstituted 2025.

1. Interpretation

   1. “The Alumni" means The King's School Grantham Alumni Society, formerly The King’s School, Grantham Old Boys’ Society [Founded 1901];
   2. “Financial Year” means the calendar year from 1st of January to 31 December;
   3. “Additional Members” means the Members appointed pursuant to Article 5b and 5c;
   4. “Clear days” in relation to the period of a notice means the period excluding the day when the notice is given or deemed to be given and the day on which it is given or on which it is to take effect;
   5. “Honorary Member” means a member appointed by the Committee pursuant to Article 4a;
   6. “Financial expert” means an individual, company or firm who is authorised to give investment advice under the Financial Services and Markets Act 2000;
   7. “President” means a Ceremonial position on the Alumni Committee carrying out honorary responsibilities, official welcomes at events and functions, as well as an active member of the committee
   8. “Chairperson” means a position on the Alumni Committee that leads the committee, chairs meetings, sets strategic direction and represents the society publicly
   1. “Vice-chairperson” means a position on the Alumni Committee who supports the Chairperson and stands in when they are unavailable; often leads specific projects
   10. “Secretary” means a position on the Alumni Committee who manages correspondence, organises meetings, takes minutes and maintains records
   11. “Treasurer " is a position on the Alumni Committee overseeing finances, managing accounts, fundraising income and annual reporting.

2. Name

   1. The Society shall be called The King's School, Grantham, Alumni Society, henceforth referred to as ‘The Society’.

3. Objective

Vision

1. 1. Our vision is to be an engaged alumni that proudly champions our school’s legacy, fosters connections and empowers students. By leveraging alumni and staff expertise, we will inspire growth, strengthen our community and ensure the continuing successes of The King’s School, Grantham.

Values

3. 1. Community – Cultivating a supportive alumni network that fosters belonging.
   2. Service – Giving back through mentorship, philanthropy, and involvement.
   3. Ambition – Inspiring growth, excellence, and achievement in alumni and the school.
   4. Action – Turning ideas into tangible initiatives through collaboration and leadership.

4. Membership

   1. Any former pupil who was taught at the King's School, Grantham, shall be qualified for Membership of the Society, and shall become a Member of the Society automatically upon leaving school. No membership subscription is required.
   2. Masters (Past and Present) shall become ex officio Members on application.
   3. The Committee shall have the discretionary power to recommend for election at each Annual General Meeting the names of Alumni and Masters of the School considered worthy of the status of Honorary Life Member.
   4. The Committee shall have the power to refuse or terminate Membership of the Society.
   5. Committee members shall be required to attend at least 50% of all held meetings, either in person or virtually, within a 12-month period.  Committee members will be assumed to have resigned their Office on the occurrence of their attendance falling below 50% in any 12-month period.

5. General Committee

The Society shall be managed by the committee which shall consist of Officers, namely

1. 1. Honorary Officers:

      1. President
      2. Chairperson
      3. Vice-chairperson
      4. Secretary
      5. Treasurer

At each Annual General Meeting, elected Honorary Committee Members shall retire from their role, and shall be eligible for re-election.

1. 2. Co-Opted Officers

The following roles may be co-opted for office membership for a period of 4 years, at which point they shall retire and be eligible for re-election.

1. 2. 1. Events Co-ordinator, to plan and organise reunions, speaker events, dinners and networking functions
      2. Communications and Communities Co-ordinator to manage newsletters, social media, alumni communications and maintain databases
      3. Fundraising and Development Co-ordinator to lead fundraising initiatives, liaise with the school’s development office and encourage giving
      4. Careers & Mentoring Co-ordinator to connect alumni with current students for career talks, mentoring and work experience

   3. Ex-Officio Officers

All Ex-Officio members have full voting rights except at the AGM when appointing Honorary Roles, where they will be observers and coordinators of the meeting.

5. 3. 1. The immediate Past President who may serve as an ex officio member of the Committee for the three years immediately following their term of office.
      2. The Head Master
      3. The School Liaison Officer.
   4. In the case of the death or resignation of any Officer or elected Member of the Committee, the Committee shall co-opt any member of the Society to fill the unexpired period of office of the Member replaced. The co-opting of such a Member is to be confirmed at the next Annual General Meeting.
   5. All nominations for election to the Committee must be submitted to the Secretary in writing not less than seven (7) days prior to the Annual General Meeting.

6. Secretary and Treasurer

   1. The Secretary shall keep on behalf of the Society, minutes of all meetings and records of the Society affairs generally. All communications relating to the affairs of the Society shall be written and replied to by the Secretary under the direction of the Committee.
   2. The Secretary shall supply each Member with copies of all notices and invitations issued by the Society.
   3. The Treasurer shall, on behalf of the Society, keep proper records of accounts of the Society's financial affairs generally. He shall pay all sums of expenditure authorised by the Committee and shall prepare Annual Accounts up to 31 December for the Committee's approval and for Audit before the Annual General Meeting.
   4. Shall ensure the Society fulfils any obligations incumbent on it due to its status as a registered charity.

7. Powers and Duties of the Committee.

   1. The Committee may appoint or form such Subcommittees as it thinks necessary and may assign them such powers and duties as it determines.
   2. The Committee shall hold meetings at least three times a year. The Secretary shall send each Member seven (7) days’ notice of all Committee Meetings.
   3. The Secretary at any time may, and on the requisition in writing of at least five (5) Members of the Committee shall, summon a Special Meeting of the Committee, not more than seven (7) days after the receipt of such requisition, and the Meeting to be held within fourteen (14) days of the date of the notice of the Meeting.
   4. The Committee shall have power to determine any dispute arising out of the interpretation or execution of the Society’s Rules.

8. Annual General Meeting (AGM)

   1. There shall be held in Grantham (and broadcast) annually, an Annual General Meeting of Members of the Society. This shall take place within the first 6 months of the calendar year. Any Member of the Society shall be entitled to be present and vote at all General Meetings of the Society, excepting point 5c above. In the event of a tie in the voting at any Meeting of the Society, the Chairperson shall have a casting vote.
   2. The Secretary shall send at least fourteen (14) days’ notice of all General Meetings to each member of the Society, together with a statement of the Agenda.
   3. The business of the meeting shall include the following items: -
      1. To approve the Audited Annual Accounts.
      2. To receive the Report of the Committee.
      3. To elect Officers and Committee Members.
      4. To elect Auditors as necessary.
      5. To consider any business of which due notice has been given.
   4. If any Member intends to propose at the Annual General Meeting any business, they shall give notice in writing of such business, such notice to reach the Honorary Secretary at least fourteen (14) days before the date of such meeting, and the Honorary Secretary shall insert such business in the statement of Agenda.

9. Special General Meetings

   1. The Secretary may, and upon the requisition in writing of at least twenty (20) Members of the Society, shall summon a Special General Meeting of the Society, not more than seven (7) days after the receipt of such requisition and such meeting to be held within fourteen (14) days of the notice.
   2. The business of the Meeting shall be confined to such business as is specified in the convening notice.

10. Rules

    1. These Rules shall be subject to alteration at any General Meeting of the Society, provided that at least two-thirds of the Members present and voting vote in favour of such alteration.
    2. The Rules of the Society are available on the Society’s website. www.kingsalumni.co.uk

11. Annual Dinner

    1. An Annual Dinner shall be held whenever possible, usually in December, and on a date decided by the committee and communicated to members at least six months before the event.

12. Society Magazine

    1. The Society shall regularly publish news of the school and the society, either in print or online via the society’s website or other social media accounts. While the sharing of news shall be incumbent upon the Committee, the manner of its publication may vary.

13. Winding Up

    1. The Society shall be wound up and dissolved if a Resolution to that effect be passed at a Special General Meeting called for such purpose of which not less than four weeks' notice has been sent to Members.
    2. A Resolution for winding up shall not be valid unless carried by a majority of two-thirds of those present and voting.
    3. Upon winding up the net surplus assets of the Society (if any) shall be transferred or paid to such Charity or Charities and if more than one in such proportions as the said Meeting (or any adjournment thereof) shall be simple majority vote decide.